DEDICATED FUND GIVING FINANCIAL SUPPORT TO MEMBERS
1. The club was founded to give an opportunity to children and young persons to play organised football in a secure safe environment, and on the principle that none shall be denied that opportunity because their parent(s) cannot afford the financial cost of their normal subscription.
2. In recent years more parents have found it difficult to cope with the rising costs of subscriptions and the ancillary expenses and have sought reduced rates of subscription to enable their child to play for the Eagles. This has been particularly true for players with siblings who also play for the club. The club does not operate a policy of a tiered rate of subscription related to the number of family members registered with the club.
2.2 The parent of the player should formally apply for assistance using a short, simple form, recording the name and team of the player, name and contact details of the parents, reasons for seeking assistance, and a simple yes/no whether the child is receiving free school dinners. The application form should record whether the player has siblings playing for the club, and state the amount of assistance requested e.g. discount from the annual subscription.
2.3 The application should be initially submitted to the team manager, who will endorse the form with a recommendation and any personal knowledge regarding the financial circumstances of the applicant.
2.4 The decision on whether to award assistance will be made by a subcommittee of 3 persons, drawn from a panel of 5, chaired by the vice chairman of the club, and include the club Welfare Officer, and the manager of the team that the player who is asking for assistance. If any of these three persons cannot attend then the club Secretary or Tony Eden ex – chairman of Lgce will attend.
2.5 The fund should be administered by the club treasurer, who will include a summary of the income and disbursements in the Annual Accounts of the club. The Player Subsidy fund will be shown in the club accounts, under “Player Subsidy Fund”.
2.6 Income to the fund should be by voluntary donation or club funding e.g. a proportion of the profits made by the Annual Summer Tournament. The senior club is also committed to giving financial support through its Tony Samuels Fund.
2.7 To give complete personal confidentiality to the applicant and comfy with the requirements of the Data Protection Act, a hard copy record shall be kept by the Welfare Officer of the decisions of the subcommittee but not disclosed to any member or officer of the club other than members of the panel. No names shall appear in any reports to the club management or executive committees, only a summary of the sums awarded that are transferred into the main club accounts and the number of cases dealt with each season. Sources of income should also be anon nous under the headings of individuals/organisations/club funds.
2.8 A new application must be made each season if the applicant wishes to continue receiving financial support.